Data Protection Privacy Notice (ref #)
1. What is Personal Data?
Personal data is data about a living individual who can be identified from that data. The processing of personal data is governed by the EU General Data Protection Regulation (EU) 2016/679 and the Data Protection Acts 1988-2018.
2. Who are we?
ActionAid Ireland is a registered charity (Registered Charity Number 20013790).
ActionAid Ireland is the data controller (contact details below) which means that ActionAid Ireland decides how your personal data is processed and for what purposes.
ActionAid Ireland is committed to protecting your privacy and we have appropriate policies and procedures in place to process and protect any personal data that we hold about you.
3. How do we process your data?
ActionAid Ireland complies with its legal obligations by using personal data only for specified, lawful purposes; by not collecting or retaining excessive amounts of data; by keeping personal data up to date; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
4. What is the legal basis for processing your personal data?
Depending on how and why you engage with ActionAid Ireland we may use your personal data for the purposes set out in the following table which also sets out the legal base(s) for processing your data:
Purpose | Legal Basis |
Receipt of donations | Consent (Article 6(1)(a) GDPR) |
Recruitment and employment of staff | Performance of a contract (Article 6(1)(b)) GDPR Occupational health, working capacity of employee (Article 9(2)(h)) GDPR |
Administering and promoting ActionAid Ireland’s events, news and activities | Legitimate interests (Article 6(1)(f) GDPR |
5. Sharing your personal data
In certain circumstances, we need to share personal data to fulfil a legal obligation or in pursuit of our legitimate interests, for example the use of processors who audit our accounts, manage communications, conduct customer surveys or store your data.
6. International Transfer
All personal data is stored either within the European Economic Area or countries whose data protection regimes have been designated as adequate by the European Commission.
7. How long do we keep your data?
We keep personal data only for periods set out in our Data Retention Schedule and do not maintain data for longer than is absolutely required for the purposes set out in the table above.
8. Your rights and your personal data
You have the following rights with respect to your personal data:
- To access and request a copy of your personal data, which ActionAid Ireland holds about you.
- To request your personal data is erased where it is no longer necessary or lawful for ActionAid Ireland to retain such data.
- To request a restriction is placed on further processing of your personal data where there is a dispute in relation to the accuracy or processing.
- To request that ActionAid Ireland correct any personal data if it is found to be inaccurate, incomplete or out-of-date.
- To object to the processing of personal data by ActionAid Ireland.
- To request that ActionAid Ireland provides you with a copy of personal data that you have provided and, in certain circumstances, to transmit that data directly to another data controller.
You also have the right to lodge a complaint with the Data Protection Commission should you be unhappy about any aspect of ActionAid Ireland’s handling of your personal data or any request to us.
9. Contact Details
To exercise all relevant rights or submit a query or a complaint please in the first instance contact the Data Protection Coordinator at:
ActionAid Ireland
172 Ivy Exchange, Granby Place,
Parnell Square, Dublin 1,
D01 V125
10. Complaints
You have the right to make a complaint to the Data Protection Commission which you can contact by phone: 1800 437 737; via website www.dataprotection.ie or by writing to:
The Data Protection Commission,
21 Fitzwilliam Square South
D02 RD28