Working with ActionAid

Finance & Executive Co-ordinator

25 hours per week; 2-year fixed term contract subject to extension. 

Reports to: Finance Manager / CEO

Location: Dublin 1


ActionAid Ireland’s strategy Realising Rights for Women and Children: ActionAid Ireland Strategy 2017-2021 priorities (1) realising rights for women and children (2) Mobilising resources (3) Being transparent and accountable. The Strategy was externally reviewed in mid-2019 and we have improved clarity on our focus for the next phase.

Role overview and key responsibilities:


  • Provide assistance for the efficient operation of all aspects of the finance function of the charity.  Ensure the proper maintenance of the financial books and records of ActionAid Ireland.
  • Provide administrative, HR and governance support to the CEO.


  • Overall responsible to complete all transaction processing in the finance systems in a timely manner.
  • Completion to review stage of all key month end reconciliations (e.g. including bank reconciliation, income reconciliation, Credit card account, Petty Cash and payroll control accounts).
  • Management of Accounts Payable.
  • Monthly staff payroll processing.
  • Monthly management accounts journal preparation (accruals/prepayments etc).
  • Liaise with ActionAid International in relation to recharges and payments.
  • Assistance with the Annual Report and external and internal audits.


  • Assist the CEO with HR administration, including new joiner contracts and IT setup, interview scheduling and candidate liaison, inductions.
  • Manage and administer all staff records for Annual Leave, Flexi leave and Sick leave.
  • Be the point of contact for IT related queries for the organisation and liaise with GS IT and oversee external IT support for resolution.
  • Assist with organising board meetings, liaison as necessary with board members and coordination of Board pack including coordinating all document updates from staff (e.g. Management Report, KPIs, risk register).
  • Coordinate ActionAid’s compliance to various regulatory bodies such as CRO and CRA.
  • Assist staff, board members and visitors travelling for work with hotel and flight bookings, security updates and pre-departure preparations, floats, meeting room booking etc.
  • AA Ireland Security Focal point and main contact point for staff and all visitors to the ActionAid Ireland office.
  • Monitor and oversee annual contracts renewals – e.g. insurance, IT support and maintenance contracts, travel insurance, etc.
  • AA Ireland Focal point for AA International for IT, HR, Staff Security and Governance.
  • Provide general administrative and governance support to the CEO.

You will have:


  • Proven experience in a similar accounts’ assistant role for at least 12 months
  • Experienced project manager and administrator
  • A good working knowledge of double entry accounting.
  • Computer literacy, Excel and MS Word skills.
  • Excellent interpersonal and organisational skills and the ability to work on own initiative and flexibly in a small team


  • Qualified / part-qualified accounting technician or part-qualified accountant is an advantage.
  • Experience using Sun and electronic payroll systems.
  • Interest/experience in the non-profit sector/International Development.
  • Experience of working closely with senior teams and Boards.
  • Empathy and sound judgement

For full details of responsibilities and experience required please view Job Description Finance and Executive Co-ordinator

€32,000 – €36,000 per annum (pro-rata for part time) depending on experience.

10% employer contribution to pension after probation (subject to employee contribution of 5%)

25 days holiday per year (pro-rata for part time)

Flexible working options.

ActionAid welcomes applications from all sections of the community and we promote diversity.

Application: If you want to discuss aspects of the role please email

Applicants should complete and submit the attached Application Form to by 9.00am, Monday 2nd March 2020


CHY Number 6888, Company Registration Number 95403, Charity Reg. No. 20013790

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