Working with ActionAid

Finance & Executive Co-ordinator

25 hours per week; 2-year fixed term contract subject to extension. 

Reports to: Finance Manager / CEO

Location: Dublin 1

Context:

ActionAid Ireland’s strategy Realising Rights for Women and Children: ActionAid Ireland Strategy 2017-2021 priorities (1) realising rights for women and children (2) Mobilising resources (3) Being transparent and accountable. The Strategy was externally reviewed in mid-2019 and we have improved clarity on our focus for the next phase.

Role overview and key responsibilities:

Overview: 

• Provide assistance for the efficient operation of all aspects of the finance function of the charity.  Ensure the proper maintenance of the financial books and records of ActionAid Ireland.
• Provide administrative, HR and governance support to the CEO.

Finance: 

• Overall responsible to complete all transaction processing in the finance systems in a timely manner.
• Completion to review stage of all key month end reconciliations (e.g. including bank reconciliation, income reconciliation, Credit card account, Petty Cash and payroll control accounts).
• Management of Accounts Payable.
• Monthly staff payroll processing.
• Monthly management accounts journal preparation (accruals/prepayments etc).
• Liaise with ActionAid International in relation to recharges and payments.
• Assistance with the Annual Report and external and internal audits.

Executive:

• Assist the CEO with HR administration, including new joiner contracts and IT setup, interview scheduling and candidate liaison, inductions.
• Manage and administer all staff records for Annual Leave, Flexi leave and Sick leave.
• Be the point of contact for IT related queries for the organisation and liaise with GS IT and oversee external IT support for resolution.
• Assist with organising board meetings, liaison as necessary with board members and coordination of Board pack including coordinating all document updates from staff (e.g. Management Report, KPIs, risk register).
• Coordinate ActionAid’s compliance to various regulatory bodies such as CRO and CRA.
• Assist staff, board members and visitors travelling for work with hotel and flight bookings, security updates and pre-departure preparations, floats, meeting room booking etc.
• AA Ireland Security Focal point and main contact point for staff and all visitors to the ActionAid Ireland office.
• Monitor and oversee annual contracts renewals – e.g. insurance, IT support and maintenance contracts, travel insurance, etc.
• AA Ireland Focal point for AA International for IT, HR, Staff Security and Governance.
• Provide general administrative and governance support to the CEO.

You will have:

Essential: 

• Proven experience in a similar accounts’ assistant role for at least 12 months
• Experienced project manager and administrator
• A good working knowledge of double entry accounting.
• Computer literacy, Excel and MS Word skills.
• Excellent interpersonal and organisational skills and the ability to work on own initiative and flexibly in a small team

Desirable: 

• Qualified / part-qualified accounting technician or part-qualified accountant is an advantage.
• Experience using Sun and electronic payroll systems.
• Interest/experience in the non-profit sector/International Development.
• Experience of working closely with senior teams and Boards.
• Empathy and sound judgement

For full details of responsibilities and experience required please view Job Description Finance and Executive Co-ordinator

€32,000 – €36,000 per annum (pro-rata for part time) depending on experience.

10% employer contribution to pension after probation (subject to employee contribution of 5%)

25 days holiday per year (pro-rata for part time)

Flexible working options.

ActionAid welcomes applications from all sections of the community and we promote diversity.

Application: If you want to discuss aspects of the role please email olive.corbett@actionaid.org

Applicants should complete and submit the attached Application Form to recruitment.ireland@actionaid.org by 9.00am, Monday 2^nd March 2020